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A one-hour meeting with eight people earning $120,000 costs roughly $460 in attendee time alone — and that is before preparation, follow-up and the focus time it fragments. This calculator uses the standard salary-based estimate (annual salary divided by 2,080 working hours) to price any meeting, then projects it across the year so recurring meetings show their true weight. A weekly hour can easily cost over $66,000 a year in attendee time, which forces the honest question: is this meeting producing decisions worth more than its price, or is it an expensive habit?
Calculate the true cost of any recurring meeting — attendees' loaded time per meeting, per week and per year — and judge honestly whether the decisions it produces are worth the price.
It is the conservative standard — it ignores benefits, overhead and the opportunity cost of fragmented focus, so the real cost is usually higher. Using it keeps the estimate defensible rather than inflated.
No — count the people who genuinely need to be there. The single fastest way to cut a meeting's cost is shrinking the attendee list to decision-makers, and this calculator shows exactly what each extra person adds.
Take your two or three biggest recurring meetings and try one change each: cut one to 30 minutes, drop the non-decision-makers, or make it a written update with a decision thread. Compare the outcomes for a month and keep what survives.
Every tool answers instantly from our own knowledge and calculators — no AI wait, no account. Rest is productive: these tools free your time, they do not fill it. Want the deeper, personalised version? Each has a $2.95 full report.